Services

Secretariat

Effective management of Trustee business

Trustees take on onerous, and often thankless, responsibilities - adhering to regulation; managing the financial, funding and investment considerations; building/sustaining member confidence and expectations; having empathy with employer objectives etc.

To help them meet these responsibilities, trustees appoint various professional advisers - actuaries, lawyers, auditors, administrators, accountants.

However, one role that is often completely overlooked is that of secretary to the trustees and the value that is added by having a professional secretary who is independent from all parties and conflicts of interest.

At Pi the role of the Secretary to the Trustees is a core service.  In this capacity Pi will act as Secretary to the Trustees to ensure that target dates are agreed for all tasks relating to the running of the pension scheme and, once agreed, ensure they are met.  By doing this, Pi can take much of the pressure away from both the employer and the trustees concerning regulation issues and enable them to be confident that their pension scheme is being run in the best possible way.

Pi Consulting's trustee services embrace ongoing schemes and those that are in wind-up.

As well as the functions mentioned above, as Secretary to the Trustees Pi is of course responsible for the more practical tasks involved in the running of trustee meetings, which include:  

• A full secretariat service, including:
  
  • preparation of agendas - including circulation of agenda to trustees and providers a month before each meeting for comments prior to agreement
  • preparation of backing papers to accompany the agenda, including simple but comprehensive notes on each agenda point.  These are issued with the agenda, at least seven days before the meeting, to allow trustees and providers to give prior consideration to all matters.  They also act as a very important tool for the Chairman of the Trustees in the running of the meetings
  • preparation and issue of draft minutes within fourteen days of each trustee meeting (including actions and responsibilities)
  • issue of final minutes once agreed
  • chasing of assigned action points.
• Compliance with pension law and regulation
• Project management of services, providers and special exercises
• Independent monitoring of performance standards and fees
• Tailored trustee training.